INTRODUCTION

InterlinkHR Ltd is an HR consultancy incorporated in the Isle of Man. Registered company number [135456C]

Your privacy is important to us, we respect and value your personal data and we want to help everyone who uses InterlinkHR Ltd consultancy services, to be clear on how their data is utilised. This policy explains how we use any personal information we collect about you, when you use this website or when you contact us directly.

Please read this policy carefully. By visiting our website, you acknowledge and accept the processing and collection of data described in this Notice.

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ABOUT US

Company name: InterlinkHR

Registered Address: The Stable Block (Unit G9 & F7), The Nunnery, Old Castletown Road, Douglas, IM2 1QB

Data Protection Officer: Claire Robinson

Email address: enquiries@interlinkhr.co.uk

Telephone number: 0208 050 8789

Postal Address: The Stable Block (Unit G9 & F7), The Nunnery, Old Castletown Road, Douglas, IM2 1QB

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WHAT DOES THIS NOTICE COVER?

This policy lays out in plain English how GDPR and the current Privacy Directive applies to the way InterlinkHR handles your personal data. Our aim is to be responsible, relevant, and secure when using your data.

 

WHAT IS PERSONAL DATA?

Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified by reference to an identifier’. Personal data is any information that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

 

THE PERSONAL DATA WE USE

We may collect some or all of the following personal data (this may vary according to your relationship with us):

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Name, postal address, Email address, Telephone number, In the event of recruitment activities, we will collect a cv and the data contained within.

 

WHO CONTROLS MY PERSONAL DATA?

InterlinkHR Ltd

 

SALE OF DATA

InterlinkHR will not sell or otherwise release personal data contained in the InterlinkHR database to third parties for the purpose of allowing them to market their products and services to you.

 

DATA RETENTION

Any personal data collected and stored within InterlinkHR’s database will be retained for as long as necessary, to fulfil the purposes that we originally collected it for.

Personal data may be held for longer periods where extended retention periods are required by law or regulation and to establish, exercise or defend our legal rights.

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WHAT ARE MY RIGHTS?

Under GDPR, you have the following rights, which we will always uphold:

 

a) The right to be informed about our collection and use of your personal data.

 

b) The right to access the personal data we hold about you. This is a subject access request.

 

c) The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete.

 

d) The right to be forgotten/erased, i.e., the right to ask us to delete or otherwise dispose of any of your personal data that we have.

You have the right to request your data to be erased that we hold about you, commonly referred to as “the right to be forgotten”.  Examples of why you may wish to exercise this right include but are not limited to.

• the personal data is no longer necessary in relation to the purposes for which it was originally collected and processed by us.

• the legal grounds for us processing your data is consent, if you withdraw consent then we have no other lawful basis for the processing.

• our legal grounds for processing are that the processing is necessary for legitimate interests pursued by us or a third party, you object to our processing, and we do not have overriding legitimate grounds;

• you object to our processing for direct marketing purposes.

• your personal data have been unlawfully processed, or

• your personal data must be erased to comply with a legal obligation to which we are subject.

However, we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request although the most common reasons for this include complying with local or international regulations and requirements in relation to:

• preventing financial crime, money laundering and the funding of terrorism.

• identifying politically or commercially exposed persons, or those with significant exposure to the media.

• tax reporting; and

• employment law in the relevant jurisdiction.

If you are unsure whether we can erase your data, please contact the Data Protection Officer to discuss the matter in greater detail.

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e) The right to restrict (i.e., prevent) the processing of your personal data.

You have the right to restrict the processing of your personal data which means you are entitled to request suspension of the processing of your personal data in the following scenarios:

• if you want us to establish the data’s accuracy.

•  where our use of the data is unlawful, but you do not want us to erase it.

•  where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or

• you have objected to our use of your data, but we need to verify whether we have overriding legitimate grounds to use it.

 

f) The right to object to us using your personal data for a particular purpose or purposes.

 

g) The right to data portability: This means that if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract and that data is processed using automated means.  You can ask us for a copy of that personal data to re-use with another service or business in many cases.

 

h) Rights relating to automated decision-making and profiling: We do not use your personal data in this way.

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This Privacy Notice should tell you everything you need to know but should you require more information about our use of your personal data or exercising your rights as outlined above please contact us at enquires@interlinkhr.co.uk

If we believe that your request is clearly unfounded, repetitive, or excessive, we may refuse to comply with your request in these circumstances and will report our reasoning, as well as the details of your request, to the Isle of Man Information Commissioner.

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Further information about your rights can also be obtained from ask@inforights.im

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If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Isle of Man Information Commissioner;

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Telephone number: +44 1624 693260 Email address: ask@inforights.im  Website: https://www.inforights.im

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DATA SUBJECT ACCESS REQUEST

How to make a data subject access request;

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To make a data subject access request, in the first instance please contact  enquiries@InterlinkHR.co.uk  where someone can assist you with this process.

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FEE

You will not have to pay a fee to access your personal data (or to exercise any of your other rights). However, we may charge a reasonable fee if we believe your request is clearly unfounded, repetitive, or excessive. The fee will be clearly communicated upon acknowledgement of the request and the reason for charging a fee will be started.

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INFORMATION WE NEED FROM YOU

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

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OUR RESPONSE

We are required to respond to your request within 30 calendar days of receiving it. We will provide confirmation to you that we have received your request as well as the date we must have to respond by. Occasionally it may take us longer than a month if your request is particularly complex or you have made several requests. In this case, we will notify you and provide you with a reasonable time frame for our response.

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FOLLOW UP

If you are not happy with our response to your data subject access request, you have the right to make a complaint to the Information Commissioner of your relevant jurisdiction. The contact details for the Isle of Man Information Commissioner are detailed below.

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The Isle of Man Information Commissioner’s

First Floor

Prospect House

Prospect Hill

Douglas

Isle of Man

IM1 1ET

 

Telephone number: +44 1624 693260

Email address: ask@inforights.im

Website: https://www.inforights.im

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WILL MY DATA LEAVE THE UK AND CHANNEL ISLANDS?

No.

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WHAT IS THE PURPOSE AND LEGAL BASIS OF THE PROCESSING?

• At InterlinkHR we will rely on your ‘consent’ to process personal data. This is defined by the General Data Protection Regulation (GDPR) standard of ‘consent’ as its legal basis for processing personal data

• GDPR defines consent as ‘any freely given, specific, informed and unambiguous indication of the data subjects’ wishes by which you, by a statement or by a clear affirmation of action, signifies an agreement to the processing of personal data relating to you’

• By replying to email, submitting your personal data directly to the contact us portal online, responding to an advertisement or willingly taking a call from our team with the intent to share your data, and expressing consent to proceed with an enquiry process, you have accepted that you understand this as a valid legal basis for processing and storing your personal data.

• Your data will not be shared with any third parties without your prior knowledge and agreement and will not be shared with any third parties unconnected with InterlinkHR without consent.

 

RECRUITMENT APPLICANTS

This information outlines how and why InterlinkHR collects and uses your personal data in connection with our recruitment process.

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Application stage

We collect your personal data to enable us to make an informed decision as to your suitability for the role, specifically:

• to process and manage applications for positions within InterlinkHR

• to screen and select talent by evaluating your suitability for employment by InterlinkHR through interviews and by conducting relevant background checks

making an offer to successful applicants and carrying out pre-employment screening checks

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Interview stage

Most of the personal data we collect is provided by you, either directly or via a 3rd party employment agency. For the purposes of the recruitment process this information is usually:

• contact details such as name, address, email address and telephone number.

• position of interest.

• C.V. which usually includes details of your experience, education, academic and professional qualifications; and

• Information is freely provided by you during any interviews or correspondence.

• We create data in connection with our recruitment activities such as:

• interview and assessment results and feedback; and

• offer details.

 

Lawful basis

Consent and legitimate interest

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There is a legitimate interest for us to hold and process this data for the purposes of proceeding with the job application and interview process to allow us to determine whether you are a suitable candidate. We can then contact you further about the role.

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When and how do we share personal data and with whom do we share it with

When you apply to us, that information will be shared between relevant internal individuals who hold an interest in the role to which you have applied. Any personal data contained within your C.V. will be treated as private and confidential.

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If your application is through a 3rd party employment agency, then we will share data with them that is relevant and necessary for the progression of the application process.

 

Data Retention

If your application with us is unsuccessful, we will retain any recruitment application forms, C.V. and interview notes for up to 6 months.

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Acceptance of the position – Personal data

If your application with us is successful, we will seek to obtain additional information as part of our recruitment process, details of the personal data we obtain are outlined in our Employee Privacy Policy, a copy of which will be provided to you on your first day.

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In addition, we may carry out pre-employment screening checks as part of our recruitment process. Depending on the role for which you have applied, these checks may include a Basic criminal disclosure check.

 

CHANGES TO THIS PRIVACY NOTICE

We may change this Privacy Notice at any time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

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This policy was updated 01 May 2022

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COMPLAINTS TO THE INFORMATION COMMISSIONER

If you are unhappy with our treatment of your personal data, you have the right to make a complaint at any time to the Information Commissioner’s Office in the jurisdiction in which you live.

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The Isle of Man Information Commissioner’s contact details are:

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First Floor

Prospect House

Prospect Hill

Douglas

Isle of Man

IM1 1ET

 

Telephone number: +44 1624 693260 Email address: ask@inforights.im Website: https://www.inforights.im

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DISCLAIMER

Whilst every effort has been taken to ensure the accuracy of the information on this Website, all liability which might arise from your use or reliance on the information or links contained on the Website are excluded.

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The content of this privacy policy is provided for general information purposes only, to inform you about InterlinkHR data protection activities. It does not constitute legal advice (or any other type of advice) and should not be relied on for this purpose.

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This Website may contain links to other websites. InterlinkHR does not endorse and accepts no responsibility or liability for, any material supplied by or contained on any third-party website which is linked from or to this Website or any use of personal data by such third party.

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This privacy policy is set out primarily in accordance with Isle of Man law in conjunction with the E.U. General Data Protection Regulation.